Getting Started

In order to work on campus you must meet certain eligibility requirements, these are:

Enrollment Requirements

U.S. Citizens and Permanent Residents

• Undergraduate – fall & spring 6 credit hours, summer 3 credit hours.
• Graduate – fall & spring 6 credit hours, summer 3 credit hours.
• Graduate (And also employed as a graduate assistant) – fall & spring 8 credit hours, summer 3 credit hours
• Doctoral students (achieved candidacy) & Masters students (last semester) – fall & spring 6 credit hours, summer 3 credit hours.

International Students

• Undergraduate – fall & spring 12 credit hours, summer 6 credit hours if new to campus, otherwise 3 credit hours.
• Graduate – fall & spring 9 credit hours, summer 3 credit hours.
• Graduate (and also employed as a graduate assistant) – fall & spring 8 credit hours, summer 3 credit hours.
• Doctoral students (achieved candidacy) & Masters students (last semester) – fall & spring 6 credit hours, summer 3 credit hours.

Miscellaneous Requirements

• Must be at least 16 years of age.
• Must comply with the Selective Service regulations.
• Must not be in default on the repayment of an educational loan.
• Must comply with the Drug-Free Workplace Guidelines.
• Must comply with the NCAA regulations regarding the employment of a student-athlete.
• Must submit to a Pre-Employment Background Investigation if you apply for a security sensitive position.
• Must meet with the International Students and Scholars office if you are an international student.
• Must complete Ethics Training for State of Illinois employees.
• Must comply with policies of the Board of Trustees of Southern Illinois University, which requires all newly hired and rehired employees, as a condition of employment to participate in a direct deposit program with respect to receipt of wages.

• A student employment referral lets a department know that you are eligible to work on campus and also lets them know if you are eligible for Federal Work-Study (FWS).
• All students can obtain a student employment referral online through Salukinet.

• Our jobs search page will display the positions that are currently available.

• Check to be sure that you meet the requirements of the job. Do not apply for a job if you do not meet all the requirements including enrollment, FWS eligibility, and scheduled work hours.
• Make sure you have documents to establish identity and employment eligibility. Commonly used documents include birth certificate, driver’s license, social security card or U.S. passport.

If a potential employer asks you to come to their office for an interview or to complete an application, be sure to make a good first impression. You should:

• Be on time, presentable and respectful.
• Communicate your value through your accomplishments.
• Take your student employment referral and your documents establishing identity and work eligibility with you.

Before you can start work, your new employer will meet with you at the hiring department to review and complete required New Hire documents.     

The documents must include:

• I-9 Form
• Federal & State Tax Withholding Form
• Electronic Direct Deposit Form
• Personal Data Form
• Ethics Training
• Sexual Harassment Training
• Illinois Mandated Reporter Acknowledgement Form
• Student Employment Referral (Accessed via Salukinet)

To complete the hiring process you must follow these instructions:

• U.S. citizens, Permanent Residents, and International students will need to take their completed hiring documents to Student Employment Services, Student Services Building, First Floor Suite 110. International students will e-mail the International Tax Specialist, provide their tax and electronic deposit form and receive other instructions. 
• Finally, you will be given a yellow Supplemental Time Card to return to your employer.
• The Student Employment Handbook is available online at studentemployment.siu.edu to assist in answering questions you may have concerning the Student Employment program.

In most cases, the pay structure ranges from the SIUC established minimum wage rate. You will begin employment at the minimum rate unless you qualify for a job classification increase or an excess qualification/market adjustment increase.

All student employees will be limited to a maximum of 20 hours per week for any combination of multiple job types which include student employment. Information regarding multiple jobs can be found in the Student Employee Handbook.

You will be paid on a bi-weekly basis, (every other Friday). Payroll periods run Sunday through Saturday, with the payday being the second Friday following the end of the payroll period.

You are encouraged to view your payroll information via the HRSS portal, which is updated the Monday prior to each scheduled payday.