Documents and Forms
Hiring Documents
The following Student Employment hiring documents, in addition to the Student Employment Referral, should be printed and completed with the student at the hiring department once employment has been secured.
The following forms are intended for informational and reference use only.
Domestic students
- Hiring Checklist
- Job Classifications List
- Employment Eligibility Verification (I-9) Form
- Federal/State Withholding Allowance Certificate (W-4)
- Employment Data Form
- Authorization for Electronic Direct Deposit (EDD) of Student Pay
- Ethics Act Training
- Illinois Mandated Reporter Acknowledgement Form
- Statement of Purpose for Collection of Social Security Numbers - Hiring departments provide to student employees (retained at hiring department).
- (Optional) A-21 Distribution Form - Hiring departments may use this form (not a mandatory hiring document).
International students
- International Student Checklist for Student Employment Hiring
- Employment Eligibility Verification (I-9) Form
- Employment Data Form
- Ethics Act Training
- Illinois Mandated Reporter Acknowledgement Form
- Statement of Purpose for Collection of Social Security Numbers - Hiring departments provide to student employees (retained at hiring department).
- (Optional) A-21 Distribution Form - Hiring departments may use this form (not a mandatory hiring document).
International students will need to obtain a visa status verification form from the Center for International Education (CIE), and proof of application for an SSN from the Social Security office, PRIOR to turning in hiring documents to our office.
HR/Payroll Documents
- Unpaid Hours
- Authorization for release of information (Used if background check required for position)
- Retroactive Account Adjustment (RAA)
- Student Employment Payroll Schedule
- Student Payroll Schedule (with weekly hours)2025-2026 Payroll Breakdown
Student Employment Documents
- Change in Assignment Costing
- Change in Status
- Termination/Inactivation
- Student Employee Evaluation Form
- Job Classification Increases
- Request for Student Employment Exception - Reduced Courseload
- Additional information for J-1 and F-1 students.
- Request for Student Employment Exception 'How To' Document
References
Homeland Security Laws for On-campus Employment (International Students)